Volunteer Job Descriptions
Saint Andrew's Episcopal School
 

Lower School Head Room Parent

Responsibilities revolve around communication between parents, teachers, the PAB, and the administration and include:
  • Aug/Sep - Scheduling meeting between teachers and Room Parents at the beginning of school year.
  • Aug/Sep - iVolunteer set up for your grade, working with other Room Parents and PAB iVolunteer coordinator.
  • Enlisting parent volunteers for class activities.
  • Email communication to parents on upcoming grade and school events, including forwarding emails from the PAB.
  • Overseeing and track budget for grade expenses.
  • Timely response to requests and issues as they arise.
Time Requirement
  • Responsibilities spread out through the year; typically more time intensive in August and September when school begins.
*It is recommended Head Room Parents have one year experience as a Field Trip, Party or Service Learning Room Parent.
 

Lower School Party Parent

Coordinate party planning for following celebrations:
  • Christmas, Easter, and End-of-Year Party(Pre-K and Kindergarten)
  • Christmas and End-of-Year Party (1st – 5th Grade)
Time Requirements
  • Each Party - Arranging snacks, activities, and decorations with the help of other parents recruited through iVolunteer
  • End of Year Party – in addition to above party requirements, secure offsite location
  • Attend/Oversee Parties - dates set by the School

Lower School Field Trip Parent

Responsible for being the contact point between teachers and the parents for Field Trips.
 
Number of field trips will vary by grade, but typically are 3-5 per year.

Time Requirements:
  • Aug/Sept -Teacher meeting at the beginning of the year to gather Field Trip details
  • Aug/Sept - Provide those details to PAB iVolunteer coordinator
  • Each Field Trip – ensure drivers are signed up, provide driver info to teachers, communicate with parents on details for the trip.

Lower School Service Learning Parent

Assists teachers with students’ service learning work and help in the communication process with all parents in the grade. Number of Service Learning activities will vary by grade, but typically will be around 3.

Time Requirements - spread throughout the year
  • Attend Fall and Spring Service Learning Chapels.
  • Aug/Sep - Work with teachers to coordinate details for activities, which might include field trip planning. Research may be required for new activities.
  • Document each activity, including photos, and provide to PAB Lower School Service Learning Rep.

Grade Level Yearbook Coordinator

Yearbook Coordinator is responsible for the grade yearbook pages (one page per class). Template will be provided by teacher/ advisor and the Yearbook Coordinator will select pictures that include every student from the Vidigami website and create a layout for yearbook pages. Typically layouts are due in late January.
 

Middle School Head Room Parent

Responsibilities revolve around communication between parents, teachers, the PAB, and the administration and include:
  • Recruiting coordinators for grade level activities and events including service learning, yearbook, dances and fund-raising activities.
  • iVolunteer set up for your grade, working with PAB iVolunteer coordinator.
  • Acting as a leader in grade, encouraging participation by parents
  • Email communication to parents on upcoming grade and school events.
  • Timely response to requests and issues as they arise.
  • May help with coordinating informal get-togethers for student/parents over summer or during the school year
Time Requirements:
  • Responsibilities spread out through the year; typically more time intensive in August and September when school begins and the end of the year.
* 8th grade Head Room Parent in partnership with the 8th Grade Treasurer leads the planning and execution of the 8th Grade Graduation Party with other 8th grade parent volunteers.

*It is recommended Middles School Head Room Parents have one year experience as a Head Room Parent, Field Trip, Party or Service Learning Room Parent. 

Middle School Treasurer

All grade level accounts are managed by the Saint Andrew’s Business Office. He/she should work with the Saint Andrew's Business Office to make sure the grade level budget/account is accurate.
 
8th grade Treasurer in partnership with the 8th Grade Head Room Parent leads the planning and execution of the 8th Grade Graduation Party with other 8th grade parent volunteers.

Time Requirements – spread throughout the school year; timing varies by grade as revolves around the events for which that each grade is responsible.

Middle School Service Learning Parent

Assists student’s advisor with service learning work and help in the communication process with all parents in the advisory. There are two offsite days scheduled by the School.

Time Requirements :
  • Attend Fall and Spring Service Learning Chapels.
  • Aug/Sep - Work with advisor to coordinate details for each of the 2 Service Learning trips, which includes field trip planning. Research likely will be required for new activities.
  • Attend each Service Learning Trip.
  • Document each activity, including photos, and provide to PAB Middle School Service Learning Rep.

Middle School Dance Coordinator

Each grade is responsible for coordinating one grade level Middle School (MS) dance (Oct: 8th grade, March: 6th grade, May: 7th grade). The Saint Andrew's Head of MS selects other middle schools (usually 3-4) to attend. These dances range in attendance between 205-325 students.
 
  • Help recruit as needed and manage parent volunteers that bring refreshments, check-in and chaperone the dance. Volunteers include a Refreshment Chair and Chaperone Coordinator.
  • Provide information and instructions for the parent volunteers 1-2 weeks prior to the dance.
  • Attend and help run dance.

Welcome Family

A Welcome Family supports the PAB Welcomer and Head Room Parent throughout the year in helping a new Saint Andrew's Episcopal School Family feel at ease and welcomed into our community by acting as a personal, caring resource for useful information about the school and school events. Throughout the year, Welcome Families will:
  • Reach out to a new Family with whom they are paired with welcoming messages;
  • Respond to requests for information from that new Family (or direct them to the appropriate contact), and
  • Attend school functions with an eye towards helping their new family feel comfortable and included within our community.
*Any family who has been part of Saint Andrew's for at least one full year is encouraged to become a Welcome Family.

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